Call for Student Volunteers

PASC18 is pleased to announce that submissions for the Student Volunteer Program are now open.

We are looking for enthusiastic students who are interested in helping us with the administration of the event. Selected students will be granted a complimentary registration for the conference. Please note that costs related to travels to the conference location and accommodation are the students' responsibility.


Undergraduate and graduate student volunteers will have the opportunity to:

  • Attend technical talks by prominent researchers and industry leaders
  • Develop lasting peer connections
  • Gain understanding of aspects involved in coordination of a large event

When not on duty, student volunteers can attend program sessions, as well as lunches and coffee breaks. If there are specific sessions that a volunteer would particularly like to attend, we invite her/him to let us know, and we will do our best to accommodate the request.

To show our appreciation we invite all volunteers to participate in a closing dinner on the last day of the event.

Application Process

If you are interested in applying for the Student Volunteer Program, please contact us at, and indicate "PASC18 Student Volunteer Program" as subject line.

Kindly note that applicants must be available on-site for the majority of the conference and specifically from 08:00 until 13:00 on July 02, 2018.

Please note that this opportunity is available on a first come, first served basis.

We look forward to receiving applications by Tuesday, May 29, 2018!

Requirements & Responsibilities

Volunteers will help with tasks such as:

  • Reception desk: welcome, register and provide information to participants
  • Direct poster authors to the panels reserved for their posters and serve as point of reference to exhibitors
  • Move around microphones for questions in the auditorium
  • Assist speakers with technology / provide a general check in the room and be ready to call out for help if needed

Submissions Deadline

  • May 29, 2018: Submissions close
  • June 19, 2018: Acceptance notifications

Some impressions from the PASC18 Student Volunteers

"The PASC18 Student Volunteer Program was a great chance to get a taste of the scientific community and in particular of the HPC world.
Although I was by far the youngest participant (still in high school), the other staff members and partakers proved to be collaborative and always very kind.
The event carried out smoothly and everything was always under control with minor to no mishaps also thanks to the job done by the organizing team.
Additionally we were able to attend keynote presentations and minisymposia on various topics during our free time: this allowed us to explore new and interesting subjects which range from chemistry and physics to computer science and engineering, but also to emerging domains such as finance and social sciences.
PASC18 has thus been an all-around experience during which we witnessed the latest research in various scientific fields, but where we also had the chance to meet new and interesting people from all over the world."

"Volunteering is always a great idea when it comes to brainstorming and knowledge sharing and it is so much more when you are a volunteer at PASC. A small group of students from different parts of the world, speaking different languages and having different academic qualifications come together to make a very strong team assisting over 400 participants was an incredible achievement for all of us. Every volunteer from high-schoolers to postdocs was treated with the same dignity and respect. All of us got to know each other personally and academically and the suggestions I got from experienced colleagues is surely going to help in my future work. Can't wait to be at PASC19."

"I was very lucky to experience the PASC18 Conference in Basel as a volunteer. The event was extremely well organized, as a result everything went smoothly and my job was even fun. Apart from gaining an insight on the organization side of a big conference, which might be hard to get otherwise, I was able to attend the conference for free.
The work schedules were made according to our preferences, so that we were free to attend the sessions we were most interested in. Attending talks by leading researchers on recent advances in my field was exciting for me and benefiting for my research.
Overall, volunteering at PASC18 was a valuable experience and I would recommend it to anyone, especially to junior researchers who may not be presenters themselves yet."