Guidelines for Presentations
Technical information presentations
- Computers will be provided in the rooms, Windows 10 with PowerPoint 2016
- Alternatively, if you decide to bring your own computer, please note that HDMI connections will be available (no VGA connections)
- The preferred format for presentations is 16:9 (4:3 is possible)
- A Logitech wireless presenter with laser pointer will be available
Slide presentations
We encourage you to share the slides of your minisymposium/paper/keynote presentation, or an up-to-date version of your poster, and would be pleased to collect them in pdf format at the reception.
- During the conference: Kindly address yourself to our staff at the reception desk.
- Post conference: You may also choose to send them to info@pasc-conference.org by July 15, 2018.
We will make them available on the PASC18 website after the conference.
Guidelines for Paper Presentations at the Sessions AP03 and AP04
Prior to the beginning of your paper presentation:
Computers will be provided in the rooms and we recommend using them.
There is a break before the start of the Papers Parallel Session. Please be in the room 15 minutes before the start of your session to ensure you begin on time. There will be a volunteer in the room to assist with technical equipment.
Identify yourself to the chair of your session and coordinate on the procedure the chair will use to keep time (there will be flash cards provided, but you may agree to use hand signals or other methods).
Inform the registration desk about any unforeseen speaker replacements, or write an email to info@pasc-conference.org to inform us about last-minute cancellations.
Guidelines for Minisymposium Organizers
Prior to the conference:
Contact your speakers and ask them for a couple of lines summarizing the slant or perspective they will bring to the minisymposium. You should prepare a very short biographical blurb and introduction for each speaker.
We recommend that you collect all presentations from your speakers before the conference and bring them on a USB stick. A computer will be provided in the room.
Prior to the beginning of your minisymposium:
Inform the registration desk about any unforeseen cancellations or speaker replacements.
There is a break before the start of every minisymposium. Please be in the room 15 minutes before the start of your session to ensure you begin on time (30 minutes before if you choose to use your own laptop for the presentations). There will be a volunteer in the room to assist with technical equipment.
Identify yourself to the speakers and confirm that everyone is present. Tell each presenter the procedure you will use to keep time (there will be flash cards provided, but you may prefer to use hand signals or other methods).
During the minisymposium:
You should play an “active chair” role in the session, facilitating a lively and interactive discussion amongst speakers and audience throughout.
Take a couple of minutes at the beginning of the session to present a quick overview of the themes of the minisymposium and the state of the art, introduce the speakers and their topics. These couple of minutes can be recovered over the course of the minisymposium by reducing the time of each presentation ever so slightly.
Each speaker has max. 25 minutes for her/his presentation, with up to an additional 5 minutes for questions.
Make sure that the presenters do not block the view of the screen.
Pay close attention to time. We count on you to keep the sessions on schedule.
Ensure that the whole audience can hear questions coming from the floor. Restate them if necessary.
Please ask at least one question if there are no questions from the audience. Usually a single question from the Chair can prompt further discussion from the floor.
If a presenter ends early or is a “no show,” use the extra time for questions and discussion. If there is a no show, do not start the next presentation early. Fill the time with questions or a general discussion (we want to give participants the opportunity to move between minisymposia to attend particular talks).
Finish on time. Urge the audience to continue discussions over the break.
Guidelines for Poster Presentations
During the Flash Session:
If you submitted a PDF of your poster by the stated deadline you have the opportunity to "pitch" your poster to the conference audience in a rapid-fire flash session on Tuesday July 3 at 10:15 am. You have just 40 seconds to engage the audience, so prepare well!
At the Poster Session:
The poster session is a great platform for knowledge exchange and networking. Posters with the most stimulating content will be recognized in an award ceremony on the final day of the conference.
Post Conference:
Please note that the pdf provided for presentation at the Flash Poster Session will be published on the conference website. If you do not wish your poster to be published, kindly let us know by writing to info@pasc-conference.org.
Should you wish to publish a more up-to-date version of the poster, kindly send the new pdf to info@pasc-conference.org. If you did not provide a pdf for the Flash Poster Session, you can still have it published on the website. Do so by sending it to info@pasc-conference.org by July 15, 2018.